What is Email DLP and How Can it Save Your Business

In this day and age of the internet, it’s hard for businesses not to use the internet for both internal and external purposes. A company website can attract customers who would instead want to learn about the company online or make orders without leaving their homes. Meetings can now be hosted from anywhere via online meeting spaces, and communication is faster when speaking through email or company chat rooms. More company information can be stored digitally and efficiently. However, the internet can also be an easy place for criminals and scammers to hack and steal sensitive information. This is why businesses need to prioritize online security or Data Loss Prevention.

What is DLP?

Data Loss Protection is essentially the different methods that a company enacts their online security to prevent the loss of important business information. With proper protections put in place, your business can be protected from potential monetary loss as well as the loss of its reputation. Data Loss Prevention comes in many forms, but one of the most common ways a company has its data compromised is through email.

Depending on the size of a business, companies send hundreds or even thousands of emails per day, and these emails could contain a highly sensitive company or customer information. Every email sent out only creates an opportunity for outside hackers to collect that information. There is also the constant threat of internal employees misusing the information that they have access to during the workday. Therefore, it’s important for any business to enact proper email dlp efforts in order to protect their information as well as the information of their clients.

What Does DLP Look Like?

DLP for emails can come in many forms. It can look like regularly scheduled training sessions with employees on how to identify phishing or spam emails as well as the importance of using data properly within the company. Some businesses have developed programs that can spot suspicious keywords or phrases as well as others that learn the writing habits of employees overtime in order to identify potentially malicious changes in those habits. There are also physical forms of protection such as changing passwords often or establishing a protocol to keep computers locked when they are unattended.

Depending on the company’s data security budget, they often have a combination of different methods of data loss prevention in order to try and protect their information from internal and external threats alike. So, why is it so important to protect all of this information?

How DLP Can Save Your Business

Businesses everywhere are a treasure trove of information, be that of the company itself or the clients that work with businesses every day. If any business information goes unprotected, it can be stolen and used for things such as identity theft or even monetary theft straight from the company’s funds. There is also the risk that hackers can have access to employee and customer credentials such as their home address and phone number, putting them in a position to be physically targeted or contacted.

Therefore, having the proper data loss protections in place can prevent any potential loss in the company’s funds as well as protect the safety of the company’s employees and clients. DLP prevents potential lawsuits for allowing that sensitive information to be accessed, in which the fines and costs could possibly cause financial ruin for the company. There is also the risk of ruining a company’s reputation, which seems superficial upfront. However, reputation is a key part of running a business; if clients can’t trust a company with their information, the business will lose its sales, after all. Therefore, having proper DLP can save a company from having to regain the public’s trust after a leak of information.

Conclusion

Essentially, data loss prevention is one of the most important things that any business can and should invest in, no matter the size of the company. Whether your business is a national chain or simply a small corner store, information is exchanged every day and should be protected as best as possible.

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